Job Description
Apex Administrative Services is seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Dallas, Texas. We pride ourselves on a modern, high-conversion work culture that prioritizes flexibility and work-life balance.
In this role, you will support our executive team with a variety of administrative tasks, ensuring smooth daily operations. We are looking for a detail-oriented professional who thrives in a fast-paced environment and can adapt to a schedule that fits their lifestyle.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements.
- Prepare and distribute professional correspondence, including emails, memos, and reports.
- Organize and maintain physical and digital filing systems for efficient information retrieval.
- Handle incoming inquiries via phone and email, directing them to the appropriate department.
- Assist with data entry tasks, ensuring accuracy and confidentiality of all records.
- Coordinate team meetings and prepare meeting agendas and minutes.
- Order office supplies and manage inventory to ensure the workspace is well-equipped.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Discretion and ability to handle sensitive information with confidentiality.
- Flexibility to work part-time hours as scheduled.