Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy unparalleled work-life balance in the heart of San Francisco. We're seeking a highly organized professional to support our executive team with adaptable scheduling options, including hybrid remote work. This role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization.
Pacific Coast Partners values diversity and innovation. You'll be instrumental in maintaining our office operations, managing communications, and supporting project coordination. If you excel in multitasking and thrive in flexible environments, we encourage you to apply.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Coordinate travel arrangements, expense reports, and logistics for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding new hires and office supply inventory management
- Support special projects and event planning as needed
Qualifications
- 3+ years of administrative support experience in a professional environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven experience managing calendars and complex scheduling
- Ability to adapt to changing priorities and work independently
- Associate's degree or equivalent professional certification preferred