Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of Los Angeles! We're seeking a highly organized professional to support our executive team with exceptional administrative support while enjoying a work-life balance through our flexible scheduling options. This hybrid role offers remote work flexibility with 3 days in-office at our downtown LA location. You'll be instrumental in streamlining operations and contributing to a positive, collaborative environment where your growth is prioritized.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, emails, and document preparation
- Assist with travel arrangements and expense report processing
- Maintain digital filing systems and ensure document organization
- Provide front-desk support including greeting visitors and managing calls
- Coordinate office supplies and equipment inventory
- Support team projects with data entry and report compilation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Experience with calendar management and scheduling tools
- Proactive problem-solving approach
- High school diploma or equivalent; associate's degree preferred