Job Description
Join our dynamic team at Premier Business Solutions as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our Dallas operations with adaptable hours (30-35 hours/week). Enjoy competitive compensation, modern workspace, and the perfect work-life balance in the heart of downtown Dallas.
This role is ideal for self-motivated individuals who excel in fast-paced environments. You'll be the backbone of our office, ensuring seamless operations while collaborating with cross-functional teams. If you're passionate about efficiency and thrive with flexible scheduling, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in event planning and meeting coordination for 50+ attendees
- Process expense reports and vendor invoices with accuracy
- Support HR functions including onboarding documentation and benefits administration
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management and scheduling tools
- Discretion handling confidential information and sensitive data
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines