Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant where your work-life balance is prioritized. We're seeking a proactive professional to support our executive operations with adaptable scheduling options. Enjoy a collaborative environment in downtown San Francisco while delivering exceptional administrative support to drive our mission forward. This hybrid role offers remote flexibility with 2-3 days in-office weekly.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, data entry, and document preparation
- Assist with onboarding processes and maintain HR records
- Coordinate cross-departmental communications and project logistics
- Manage office supplies inventory and vendor relationships
- Prepare expense reports and assist with budget tracking
- Provide backup support for reception duties and phone systems
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Outlook)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with minimal supervision
- Associate's degree or equivalent administrative certification preferred