Job Description
Join our dynamic team in Jacksonville as a Local Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support daily operations while maintaining exceptional client relationships. This hybrid role combines remote flexibility with on-site collaboration in our downtown Jacksonville office. Enjoy competitive pay, comprehensive benefits, and a supportive work environment that values work-life balance.
Our ideal candidate thrives in fast-paced settings and possesses strong multitasking abilities. You'll be the backbone of our administrative team, ensuring seamless operations while contributing to our mission of delivering exceptional service to Jacksonville businesses.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, purchase orders, and vendor invoices
- Coordinate office logistics including supply inventory and equipment maintenance
- Support event planning and logistics for client meetings and company functions
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational skills with attention to detail and accuracy
- Proven problem-solving abilities and adaptability to changing priorities
- Valid Florida driver's license and reliable transportation
- Experience with scheduling software (e.g., Calendly, Doodle)