Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of San Francisco. We're seeking a highly organized professional to provide critical support while accommodating your scheduling needs. This role offers remote flexibility with occasional in-office collaboration, making it ideal for students, parents, or anyone seeking adaptable work arrangements.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics across departments
- Handle confidential correspondence, reports, and executive communications with discretion
- Process invoices, expense reports, and maintain accurate financial documentation
- Support HR functions including onboarding, data entry, and benefits administration
- Coordinate virtual meetings and provide technical troubleshooting for digital platforms
- Maintain digital filing systems and ensure data integrity across CRM tools
- Act as primary point of contact for internal and external stakeholder communications
Qualifications
- Minimum 2 years of administrative experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional time management and organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with HRIS systems like Workday or BambooHR preferred
- Proven ability to work independently with minimal supervision
- Adaptability to changing priorities and flexible work schedules
- Bachelor's degree in Business Administration or related field preferred