Job Description
Join our dynamic team as a Flexible Schedule Receptionist and kickstart your administrative career! We're seeking a motivated individual to provide exceptional front-desk support in a fast-paced environment. Enjoy the perfect work-life balance with adaptable hours while mastering essential office operations. This entry-level role offers growth opportunities and hands-on experience in client relations, scheduling, and office management. If you're a people person with strong organizational skills, apply today to become the face of our thriving San Jose office!
Responsibilities
- Manage incoming calls, emails, and visitor inquiries with professionalism
- Coordinate meeting schedules and calendar management for 15+ executives
- Maintain organized reception area with daily tidiness checks
- Process incoming/outgoing mail and packages with tracking systems
- Assist with office supply inventory and vendor coordination
- Support HR onboarding tasks for new hires
- Handle confidential data entry with 99% accuracy
- Collaborate with team on administrative projects
Qualifications
- High school diploma or equivalent required
- 0-2 years of office/reception experience preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal and written communication skills
- Ability to multitask in a fast-paced environment
- Strong attention to detail and organizational abilities
- Professional demeanor with customer service focus
- Reliable transportation to San Jose location