Job Description
Join our dynamic team at Innovate Solutions Group as a Full-Time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to support our San Jose headquarters with exceptional administrative support. Enjoy a collaborative environment, competitive benefits, and the opportunity to grow your career while maintaining work-life balance with our adaptable schedule.
Responsibilities
- Manage office communications including phone, email, and digital correspondence
- Schedule appointments and maintain executive calendars with precision
- Coordinate office inventory, supplies, and equipment maintenance
- Process invoices, expense reports, and basic bookkeeping tasks
- Support staff with document preparation, formatting, and distribution
- Organize filing systems (physical and digital) for efficient retrieval
- Assist with onboarding new hires and office event coordination
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years administrative or office support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in fast-paced environments
- Flexibility to work adaptable schedules (core hours 10am-3pm)