Job Description
Join our dynamic team at Urban Innovations Group, where flexibility meets excellence. We're seeking a highly organized Office Assistant to support our fast-paced San Francisco operations. Enjoy a flexible schedule while ensuring seamless administrative workflows. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in detail-oriented settings and value work-life balance, we want to meet you.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive teams
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with precision
- Process expense reports, invoices, and purchase orders accurately
- Coordinate office logistics including supplies, equipment, and facilities
- Support onboarding processes and new employee orientation
- Collaborate with cross-functional teams on project documentation
- Assist with event planning and meeting preparation
Qualifications
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Google Calendar)
- Ability to prioritize tasks in a fast-paced environment
- Attention to detail with 99% accuracy in documentation
- Flexible availability to accommodate team needs