Job Description
Join our dynamic team at Apex Solutions Group, where we value work-life balance and professional growth. We're seeking a detail-oriented Office Assistant to support our San Francisco headquarters with a flexible 4-day workweek schedule (10-hour days). This role is perfect for organized professionals who thrive in collaborative environments while enjoying a structured yet adaptable schedule. You'll be the backbone of our operations, ensuring seamless administrative processes and contributing to a positive workplace culture. If you're passionate about efficiency and want to make an impact in a supportive environment, apply today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements with precision
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate office events, including booking venues and managing logistics for team gatherings
- Maintain digital filing systems and ensure document security compliance
- Provide cross-departmental administrative support during peak periods
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years of experience in office administration or executive support roles
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with scheduling tools like Calendly or Doodle
- Flexibility to adapt hours within 10-hour day structure
- Proactive problem-solving mindset with attention to detail