Job Description
Join our innovative team as a Flexible Schedule Administrative Assistant in Portland! We're seeking a dynamic professional to provide critical support with immediate availability. This contract role offers remote flexibility with occasional on-site collaboration, perfect for work-life balance. You'll be the backbone of our operations, ensuring seamless office functions while supporting high-impact projects. If you're a proactive multitasker ready to hit the ground running, apply today!
Responsibilities
- Manage executive calendars, scheduling, and travel arrangements with precision
- Coordinate cross-departmental communications and meeting logistics
- Maintain digital filing systems and confidential documentation
- Process expense reports, invoices, and vendor communications
- Support onboarding processes for new team members
- Conduct preliminary data analysis and reporting tasks
- Collaborate on special administrative projects as needed
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities in fast-paced environments
- High attention to detail with organizational expertise
- Proven problem-solving abilities and initiative
- Flexibility to work hybrid schedule (3 remote days/week)
- Portland area residency preferred