Job Description
Join our dynamic team at Pacific Business Solutions Inc. as an Administrative Assistant in our San Diego headquarters. We're urgently seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a critical role requiring discretion, initiative, and exceptional multitasking abilities. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in downtown San Diego.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office inventory, procurement, and vendor relationship management
- Prepare professional reports, presentations, and correspondence using Microsoft Office Suite
- Serve as primary point of contact for internal and external communications
- Coordinate office events and ensure facility maintenance standards
- Assist in onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet tight deadlines
- Strong organizational skills with attention to detail
- Experience with calendar management and travel coordination
- Ability to maintain confidentiality and exercise professional judgment