Job Description
Join our elite team at Global Capital Partners as the first point of contact for high-profile clients and executives. This is a pivotal role requiring exceptional professionalism, discretion, and polished communication skills in a fast-paced Wall Street environment. You'll manage a stunning executive suite, coordinate complex calendars, and represent our prestigious brand with impeccable grace. We offer competitive compensation, comprehensive benefits, and unparalleled growth opportunities within the financial sector.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing to appropriate executives
- Coordinate complex executive calendars across 5 departments using Microsoft Outlook
- Greet and screen all visitors with corporate-level professionalism in marble lobby setting
- Process incoming/outgoing mail, packages, and confidential documents with security protocols
- Manage conference room bookings and AV equipment for executive meetings
- Order office supplies and maintain executive suite inventory
- Assist with travel arrangements and expense reports for C-suite executives
Qualifications
- Minimum 3 years corporate receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills with polished demeanor
- Ability to handle sensitive information with absolute discretion
- Experience managing high-volume phone systems (Avaya/SIP preferred)
- Proven multitasking abilities in fast-paced executive environments
- Associate degree or equivalent professional certification required