Job Description
Join our award-winning team as the face of our Austin headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role blends high-level client interaction with seamless office coordination in our modern downtown workspace. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values excellence.
Why You'll Love Working Here:
• Health/dental/vision insurance with company contributions
• 401(k) with 6% matching
• Monthly team-building events
• Professional growth stipend
Responsibilities
- Manage multi-line phone system with advanced call routing and screening protocols
- Coordinate complex executive calendars and meeting logistics across 15 departments
- Oversee visitor registration system and security badge issuance for 200+ daily visitors
- Process incoming/outgoing mail and manage shipping/receiving operations
- Order and maintain office supplies inventory across 5 floors
- Execute confidential document handling and shredding procedures
- Support HR initiatives onboarding new hires with orientation packets
- Coordinate catering and event logistics for executive meetings
Qualifications
- 3+ years executive receptionist or high-level administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional verbal/written communication skills with professional demeanor
- Experience with scheduling software (Calendly, Acuity, or equivalent)
- Ability to manage competing priorities with grace under pressure
- Knowledge of office equipment maintenance and troubleshooting
- Discretion handling confidential information and sensitive situations
- Associate degree or relevant certification preferred