Job Description
Join our prestigious downtown Seattle firm as the face of our operations! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while managing high-volume administrative workflows. This role is perfect for a detail-oriented professional who thrives in fast-paced environments and values creating memorable first impressions.
Responsibilities
- Manage multi-line phone system with professionalism, directing 50+ calls daily
- Greet all visitors warmly, providing exceptional client hospitality
- Coordinate complex executive calendars and meeting logistics
- Process incoming/outgoing mail and manage supply inventory
- Support HR functions: onboarding paperwork, scheduling interviews
- Assist with vendor relations and service procurement
- Maintain immaculate reception area and common spaces
- Generate basic reports and manage document filing systems
Qualifications
- 3+ years receptionist/front desk experience in corporate setting
- Expert proficiency in Microsoft Office Suite and scheduling tools
- Exceptional verbal/written communication and conflict resolution skills
- Proven ability to multitask in high-pressure environments
- Professional demeanor with polished business appearance
- Experience managing executive calendars and confidential information
- Associate's degree or equivalent professional certification preferred
- Valid Washington State driver's license (for occasional errands)