Job Description
Join our dynamic Charlotte team as the face of our prestigious corporate headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our fast-paced executive operations. This hybrid role blends in-person presence with administrative excellence, offering growth opportunities in a supportive environment. Enjoy competitive benefits, professional development stipends, and a modern downtown workspace.
Responsibilities
- Manage multi-line phone system and direct 100+ daily calls with professionalism
- Coordinate executive calendars and schedule complex meetings across departments
- Process incoming/outgoing mail, packages, and deliveries with meticulous tracking
- Oversee visitor protocol including badge issuance, escort services, and conference room scheduling
- Assist with office supply inventory management and vendor coordination
- Support HR initiatives onboarding new hires with orientation materials
- Maintain confidential records using proprietary document management systems
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- 3+ years corporate receptionist or executive support experience
- Advanced proficiency in Microsoft Office Suite and calendar management tools
- Exceptional written and verbal communication skills with polished phone etiquette
- Ability to multitask in fast-paced environments with competing priorities
- Discretion handling confidential information and executive-level documents
- Proficiency with office equipment (multifunction printers, AV systems)