Job Description
Join our prestigious downtown Chicago firm as the first point of contact for executives and clients. We're seeking a polished Executive Receptionist to manage a high-traffic front desk and support executive operations in a fast-paced environment. This role offers growth opportunities and a comprehensive benefits package.
Responsibilities
- Manage multi-line phone system and professionally route 100+ daily calls
- Greet and screen all visitors with exceptional hospitality standards
- Coordinate executive calendars, meetings, and travel arrangements
- Process incoming/outgoing mail, packages, and deliveries
- Maintain conference room bookings and office supply inventory
- Support HR functions onboarding and offboarding procedures
- Collaborate with administrative team on special projects
Qualifications
- Associate's degree or 3+ years receptionist/admin experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word)
- Exceptional verbal/written communication and diplomacy skills
- Proven ability to multitask with competing priorities
- Professional appearance and polished business etiquette
- Experience with scheduling tools (Calendly, Doodle)
- Ability to handle confidential information with discretion