Job Description
Join our dynamic Indianapolis team as the face of our corporate headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite executives and 50+ employees. This pivotal role blends client-facing excellence with administrative precision in our modern downtown office. Enjoy competitive benefits, professional development opportunities, and a collaborative environment where your contributions directly impact our success. If you thrive in fast-paced settings and value precision, this is your career-defining opportunity.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination with flawless attention to detail
- Greet clients, visitors, and candidates with warm professionalism while managing high-traffic reception area
- Operate multi-line phone system, screening calls and routing inquiries with exceptional etiquette
- Process incoming/outgoing mail, packages, and office supplies using inventory management protocols
- Coordinate office events, catering, and facility maintenance requests
- Prepare executive correspondence, reports, and confidential documents
- Maintain digital filing systems with strict adherence to data security protocols
Qualifications
- 3+ years of executive-level receptionist or high-end administrative support experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with grace under pressure
- Exceptional written and verbal communication skills
- Discretion handling confidential information and sensitive situations
- Associates degree or relevant professional certification preferred
- Proficiency with office equipment (AV systems, multi-line phones, copiers)
- Local Indianapolis residency required for on-call availability