Job Description
Join our prestigious corporate team as the first point of contact at our Charlotte headquarters! Pinnacle Solutions Group is seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting executive operations. This hybrid role blends in-person presence with remote flexibility in our modern downtown office. You'll manage a high-traffic reception area, coordinate complex schedules, and maintain executive calendars with precision. Ideal for a hospitality-minded professional seeking growth in a dynamic corporate environment.
Responsibilities
- Manage executive calendar coordination and appointment scheduling across multiple departments
- Operate multi-line phone system and triage high-volume incoming communications
- Coordinate executive travel arrangements and expense report processing
- Oversee visitor management and security protocols for corporate headquarters
- Manage office supply inventory and vendor relationships for reception operations
- Prepare executive correspondence and confidential documentation
- Coordinate meeting logistics and audiovisual equipment setups
Qualifications
- 3+ years of corporate reception or executive administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word)
- Exceptional verbal communication and professional demeanor
- Proven ability to multitask in fast-paced executive environments
- Discretion handling confidential executive information
- Experience with scheduling platforms (Calendly, Doodle) preferred
- High school diploma required; associate's degree preferred