Job Description
Join our dynamic team at Apex Business Solutions as a full-time Executive Office Assistant in Indianapolis! We're seeking a detail-oriented professional to support our executive leadership team with seamless administrative operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Indianapolis. This role offers growth opportunities and the chance to become an integral part of our thriving business ecosystem.
Responsibilities
- Manage executive calendars, scheduling high-level meetings and travel arrangements
- Prepare and distribute confidential reports, correspondence, and presentation materials
- Coordinate office operations including supply inventory, vendor relations, and facility maintenance
- Serve as primary point of contact for internal and external communications
- Assist with onboarding processes and new hire orientation coordination
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Discretion and professionalism when handling sensitive information
- Ability to work independently with minimal supervision
- Experience with office management software (e.g., Asana, Trello)