Job Description
Are you a highly organized professional seeking a part-time opportunity in the heart of New York City? Apex Strategic Solutions is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to our senior leadership team. This role offers the perfect blend of flexibility and impact in a dynamic corporate environment.
Why You’ll Love Working Here:
- Flexible Schedule: Part-time hours tailored to your availability.
- Premium Location: Work in a modern, accessible office in Midtown Manhattan.
- Professional Growth: Gain exposure to executive operations and strategic workflows.
The Role:
You will be the backbone of our executive operations, ensuring seamless communication and logistical support. If you thrive in a fast-paced setting and have a knack for problem-solving, we want to meet you.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate internal and external appointments with precision.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Communication Hub: Draft, edit, and distribute correspondence, memos, and reports with exceptional attention to detail.
- Meeting Support: Prepare meeting materials, take minutes, and manage conference room logistics.
- Confidentiality: Handle sensitive information and client data with the utmost discretion and integrity.
- Office Operations: Assist with office supplies management and general administrative tasks to ensure smooth daily operations.
Qualifications
- Experience: Minimum of 3-5 years of experience in executive administrative support or office management.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Communication: Excellent verbal and written communication skills in English.
- Professionalism: Proven ability to exercise sound judgment and maintain a professional demeanor.
- Adaptability: Ability to adapt quickly to changing priorities in a high-volume environment.