Job Description
Join our dynamic team at Metropolis Solutions Inc. as an Executive Administrative Assistant and become the backbone of our New York headquarters. We're seeking a proactive professional to support our C-suite executives with exceptional organizational skills and polished communication. In this pivotal role, you'll manage complex calendars, coordinate cross-departmental initiatives, and maintain our executive office's seamless operations. Our ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and embodies our commitment to excellence. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative, award-winning workplace.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize high-level meetings across multiple time zones
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Coordinate international and domestic travel arrangements, including itineraries, accommodations, and expense reports
- Oversee office operations, including supply inventory, vendor relationships, and facility maintenance
- Act as primary liaison between executives and internal/external stakeholders
- Lead special projects including event planning, meeting coordination, and process improvements
- Maintain strict confidentiality and exercise discretion when handling sensitive information
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities in a fast-paced, deadline-driven environment
- Strong financial acumen with experience in budget tracking and expense management
- Discretion and ability to handle confidential information with the utmost professionalism
- Bachelor's degree preferred or equivalent combination of education and experience