Job Description
Join our prestigious financial firm in the heart of Manhattan as an Executive Administrative Assistant. We seek a meticulous professional to support our C-suite executives with unparalleled organizational excellence. Enjoy a collaborative environment in our iconic Midtown office, competitive benefits, and opportunities for career growth. If you thrive in fast-paced settings and possess exceptional communication skills, we invite you to become the backbone of our executive operations.
Responsibilities
- Manage complex executive calendars, scheduling international meetings and coordinating cross-departmental logistics
- Prepare confidential correspondence, presentations, and executive reports using Microsoft Office Suite
- Coordinate domestic and international travel arrangements including complex itineraries and expense reports
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations including inventory management, vendor relations, and facilities coordination
- Lead special projects requiring discretion and advanced problem-solving abilities
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5 years' experience supporting C-level executives in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities with minimal supervision
- Discretion and professionalism when handling confidential information
- Experience with calendar management software (Calendly, Doodle) and travel booking systems