Job Description
Join our award-winning financial services firm as the cornerstone of our Louisville office! We're seeking a meticulous Executive Administrative Assistant to support our leadership team while driving operational excellence. This hybrid role offers unparalleled growth opportunities in a dynamic, fast-paced environment. Enjoy comprehensive benefits including health insurance, 401k matching, and professional development stipends.
Why You'll Love Working Here:
• Collaborative culture with monthly team-building events
• Modern downtown office with skyline views
• Opportunity to support C-suite executives on high-stakes projects
Responsibilities
- Manage executive calendars, coordinate complex travel arrangements, and prioritize competing priorities
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facilities coordination
- Act as primary point of contact for internal/external stakeholders with polished communication
- Coordinate cross-departmental projects and meeting logistics with attention to detail
- Manage expense reports and budget tracking for executive team
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or 3+ years of administrative support experience required
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven experience managing executive calendars and complex travel logistics
- Exceptional written and verbal communication skills with professional demeanor
- Ability to handle sensitive information with absolute discretion and integrity
- Strong organizational skills with demonstrated attention to detail
- Experience working in financial services or professional services preferred
- Ability to thrive in fast-paced environment with competing deadlines