Job Description
Join our dynamic team at Innovate Austin Group as an Executive Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations in the heart of downtown Austin. This hybrid role offers the perfect blend of remote flexibility and in-office collaboration, with opportunities for growth within our rapidly expanding tech company.
Our ideal candidate thrives in fast-paced environments, excels at multitasking, and possesses exceptional communication skills. You'll be the backbone of our executive team, managing calendars, coordinating complex schedules, and serving as the primary point of contact for internal and external stakeholders. If you're passionate about operational excellence and want to contribute to Austin's thriving business community, we encourage you to apply!
Responsibilities
- Manage complex executive calendars, schedule meetings, and coordinate travel arrangements
- Prepare and edit confidential documents, presentations, and reports with precision
- Serve as the primary point of contact for internal and external communications
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relationships
- Coordinate cross-departmental projects and events, ensuring timely execution
- Manage expense reports and assist with budget tracking for executive team
- Maintain organized digital and physical filing systems for critical documents
Qualifications
- Minimum 3 years of executive administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with meticulous attention to detail
- Strong problem-solving skills and ability to exercise independent judgment
- Experience handling confidential information with discretion and integrity
- Associates degree or equivalent professional certification preferred