Job Description
Join our dynamic team at Coastal Business Solutions as an Executive Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to support our executive team in a fast-paced corporate environment. This role offers unparalleled growth opportunities and a comprehensive benefits package including health insurance, retirement plans, and professional development stipends. If you thrive in a collaborative atmosphere and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office inventory management, vendor relationships, and procurement processes
- Act as primary point of contact for internal and external communications
- Coordinate departmental events and maintain executive filing systems
- Support onboarding processes and new employee orientation
- Assist with budget tracking and expense report reconciliation
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities in a deadline-driven environment
- Strong written and verbal communication skills
- Experience with office management software (e.g., Asana, Trello, or similar)
- Professional demeanor with ability to handle confidential information