Job Description
Join our dynamic team at Oakland Innovations Group as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive leadership team with precision and excellence. In this pivotal role, you'll manage complex calendars, coordinate high-level meetings, and ensure seamless office operations. If you thrive in collaborative environments and possess exceptional multitasking abilities, we invite you to apply and grow with us.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and edit confidential documents, reports, and presentations
- Oversee office supply inventory and vendor relationships
- Coordinate travel arrangements and expense reports for executives
- Serve as primary point of contact for internal and external communications
- Implement and maintain efficient filing systems (digital and physical)
- Support special projects and event coordination as needed
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Associate's degree or equivalent professional certification
- Experience in tech or startup environment preferred