Job Description
Join our dynamic team at Coastal Business Solutions as an Executive Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to provide comprehensive support to our executive team while maintaining a seamless office environment. This role offers growth opportunities in a collaborative setting with competitive benefits and a competitive salary.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations with meticulous attention to detail
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external stakeholders with professional discretion
- Assist in onboarding processes and new employee orientation coordination
- Manage confidential information and sensitive documentation with highest integrity
- Oversee digital filing systems and ensure data security compliance
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Proven experience handling confidential information with discretion
- Ability to adapt quickly to changing priorities and work independently
- Proficiency with office management software (e.g., Salesforce, Asana)