Job Description
Join our award-winning team in Virginia Beach as the backbone of our operations! Coastal Business Solutions seeks a highly skilled Executive Administrative Assistant to support our executive leadership team. This pivotal role combines organizational mastery with strategic support in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and a dynamic workplace culture that values excellence. If you thrive in detail-oriented environments and possess exceptional communication skills, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare and edit confidential documents, reports, and presentations using advanced Microsoft Office Suite
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations including inventory management, vendor relationships, and facilities coordination
- Implement and maintain digital filing systems with strict confidentiality protocols
- Coordinate cross-departmental projects and track key deliverables
- Assist in budget preparation and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years progressive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities in deadline-driven settings
- Advanced knowledge of office equipment and digital collaboration tools
- Discretion and proven experience handling sensitive/confidential information
- Valid Virginia driver's license and reliable transportation