Job Description
Join our dynamic team at Coastal Business Solutions as an Executive Administrative Assistant in the heart of Virginia Beach. This premium opportunity offers a competitive salary, comprehensive benefits package, and the chance to support C-level executives in a fast-paced corporate environment. We seek a proactive professional who thrives in detail-oriented roles and embodies excellence in client relations and office management.
Responsibilities
- Manage executive calendars, travel arrangements, and complex scheduling across multiple time zones
- Prepare confidential reports, presentations, and correspondence with flawless attention to detail
- Coordinate cross-departmental projects and serve as primary liaison for internal/external stakeholders
- Implement and maintain efficient office procedures, including digital filing systems and inventory management
- Oversee vendor relationships, budget tracking, and procurement processes
- Lead onboarding initiatives for new administrative staff and interns
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience managing complex calendars and international travel logistics
- Discretion handling confidential information and sensitive matters
- Bachelor's degree in Business Administration or related field preferred