Job Description
Join our award-winning team at Pacific Bay Partners as an Executive Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to provide comprehensive administrative support to our C-suite executives while maintaining a polished and efficient workspace. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth within a dynamic Bay Area organization.
Our ideal candidate thrives in collaborative settings, anticipates needs before they arise, and possesses exceptional communication skills. You'll be instrumental in coordinating complex schedules, managing confidential information, and ensuring seamless office operations. If you're passionate about precision, efficiency, and contributing to executive success, we encourage you to apply.
Responsibilities
- Executive calendar management, including coordinating complex domestic/international travel and meeting logistics
- Prepare and edit confidential correspondence, reports, and presentations using Microsoft Office Suite
- Manage departmental budgets, expense reports, and procurement processes
- Serve as primary point of contact for internal/external stakeholders with discretion and professionalism
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Coordinate team events, offsites, and recognition programs
- Implement and optimize office administrative systems and procedures
Qualifications
- 5+ years progressive administrative support experience, preferably in executive support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to prioritize competing demands
- Proven experience managing complex calendars and international travel arrangements
- Discretion handling confidential information and sensitive situations
- Associate's degree or equivalent professional certification (e.g., CAP, CPOS)
- Experience with budget management and expense reporting systems