Job Description
Join our dynamic team at Chicago Business Solutions as an Entry-Level Receptionist! This is your gateway to a thriving administrative career with growth opportunities in one of America's most vibrant cities. We're seeking a polished professional to serve as the first point of contact for our clients while honing valuable data entry skills in a supportive environment. Enjoy competitive pay, comprehensive benefits, and mentorship from industry veterans.
Why Chicago Business Solutions? We pride ourselves on fostering talent and promoting from within. Our downtown Chicago office offers a modern workspace with skyline views, flexible scheduling options, and a culture that celebrates both teamwork and individual achievement. Perfect for recent graduates or career changers looking to build a strong foundation in office administration.
Responsibilities
- Manage multi-line phone system with professional call handling and message routing
- Perform accurate data entry into CRM and accounting systems (minimum 40 WPM)
- Process incoming/outgoing mail and manage office supply inventory
- Schedule appointments and maintain executive calendars using Microsoft Outlook
- Greet visitors with exceptional customer service and maintain reception area
- Assist with basic bookkeeping tasks including invoice processing and expense tracking
- Collaborate with team members on administrative projects and document management
Qualifications
- High school diploma or equivalent required; college coursework preferred
- Minimum 6 months data entry experience with proven accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in a fast-paced environment with competing priorities
- Professional appearance and demeanor for client-facing role
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with willingness to learn new systems and processes