Job Description
Join our vibrant Philadelphia team as an Entry Level Receptionist where your organizational skills and data entry expertise will shine! We're seeking a polished professional to manage our front desk operations while maintaining critical digital records. This hybrid role combines client-facing excellence with precision data management in a fast-paced corporate environment. Enjoy competitive benefits, growth opportunities, and a supportive culture at one of Philadelphia's fastest-growing administrative hubs. No experience required – we provide comprehensive training!
Responsibilities
- Manage multi-line phone system, screening calls, and routing inquiries to appropriate departments
- Process incoming/outgoing mail and packages with meticulous attention to detail
- Input, update, and maintain digital records with 98%+ accuracy in CRM systems
- Greet visitors professionally, coordinate appointments, and manage conference room bookings
- Support HR department with onboarding paperwork data entry and filing
- Collaborate with team members to ensure seamless office operations
- Perform ad-h administrative tasks including document formatting and report generation
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Minimum 40 WPM typing speed with proven data entry accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication skills and polished professional demeanor
- Ability to multitask in high-pressure situations with grace
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Strong problem-solving skills with a proactive approach
- Reliable transportation and punctuality are essential