Job Description
Are you looking for an exciting career in Office Support?
Apex Corporate Solutions is currently seeking a motivated and friendly Entry Level Receptionist to join our growing team in downtown Chicago. As the face of our company, you will ensure a welcoming environment for clients and staff alike. This is a fantastic opportunity for individuals with a strong work ethic looking to gain experience in a professional corporate setting.
Why Join Us?
We offer a competitive benefits package, ongoing training, and a clear pathway for career advancement within the administrative sector. If you possess excellent communication skills and a desire to learn, we want to meet you.
Responsibilities
- Front Desk Management: Answer incoming calls professionally and route them to the appropriate departments or take detailed messages.
- Visitor Reception: Greet visitors warmly, check them in, and provide directions or assist with visitor badges.
- Administrative Support: Perform general office duties including filing, data entry, and maintaining the cleanliness of the reception area.
- Mail and Distribution: Sort and distribute incoming mail, packages, and interoffice communications efficiently.
- Scheduling: Assist in scheduling meetings, coordinating conference rooms, and managing calendars for senior staff.
- Inventory Management: Monitor office supplies and place orders when necessary to ensure the office runs smoothly.
- Customer Service: Address client inquiries via email or in-person with a polite and solution-oriented attitude.
Qualifications
- Education: High school diploma or GED required; additional certification in office administration is a plus.
- Experience: No prior experience required; however, internship or volunteer experience in a front-desk role is highly preferred.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal Skills: Ability to interact with diverse groups of people and maintain a positive demeanor under pressure.
- Reliability: Punctual, organized, and able to work independently with minimal supervision.
- Professionalism: Strong attention to detail and a neat, professional appearance.