Job Description
Welcome to Horizon Administrative Solutions, where we are looking for a dynamic and welcoming Entry Level Receptionist to become the face of our New Orleans office. We pride ourselves on delivering exceptional client experiences and maintaining a professional yet friendly atmosphere.
This is a fantastic opportunity for individuals looking to start their career in administrative services. We offer a flexible schedule to accommodate your lifestyle while providing a supportive environment for professional growth. If you have a positive attitude and a knack for organization, we want to hear from you.
Responsibilities
- Manage a high-volume of incoming calls and emails, ensuring all inquiries are answered professionally and routed to the correct department.
- Greet and direct visitors and clients with a warm welcome, ensuring a positive first impression of our company.
- Perform general clerical duties, including filing, data entry, and maintaining accurate office records.
- Schedule appointments and manage calendars for the administrative team and executives.
- Assist in preparing meeting materials and maintaining the cleanliness and organization of the front office area.
- Handle incoming and outgoing mail and packages with care and efficiency.
Qualifications
- High school diploma or equivalent required; previous receptionist experience is a plus but not mandatory.
- Excellent verbal and written communication skills with a friendly, approachable tone.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Ability to work a flexible schedule, including occasional evenings or weekends if needed.
- Reliable transportation and professional appearance.