Job Description
Are you a proactive individual seeking a rewarding entry-level opportunity in Philadelphia?
Apex Professional Services is currently seeking a dedicated and enthusiastic Receptionist to join our dynamic team. In this pivotal role, you will serve as the friendly face of our organization, ensuring our clients and visitors feel welcomed while maintaining the smooth operation of our front desk. We offer a highly flexible schedule designed to accommodate your lifestyle while providing a stable career path.
We value integrity, professionalism, and a positive attitude. If you are looking to launch your career in an office environment with opportunities for growth, we encourage you to apply.
Responsibilities
- Front Desk Management: Greet and welcome visitors and clients in a professional and courteous manner, directing them to the appropriate person or department.
- Phone Support: Answer incoming calls professionally, screen them, and take accurate messages or redirect calls to the appropriate extensions.
- Administrative Support: Perform general clerical duties including filing, photocopying, and data entry with a high degree of accuracy.
- Appointment Scheduling: Manage the company calendar, schedule meetings, and send reminders to internal teams and external clients.
- Mail Handling: Sort and distribute incoming mail and packages efficiently.
- Inventory Control: Maintain office supplies inventory and place orders as needed.
- Customer Relations: Address customer inquiries via email or in-person promptly and professionally.
Qualifications
- Education: High school diploma or GED required; some college coursework in business administration or related field is a plus.
- Experience: No prior experience required; we are looking for entry-level candidates eager to learn.
- Communication: Excellent verbal and written communication skills with a friendly, approachable demeanor.
- Technical Proficiency: Basic computer skills and familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Reliability: Punctual, dependable, and able to adhere to a flexible schedule.
- Professionalism: Ability to maintain confidentiality and represent the company brand positively.