Job Description
Are you a proactive individual looking to kickstart your career in a dynamic environment? Apex Front Desk Solutions is currently seeking a friendly and organized Entry Level Receptionist to join our growing team in New York. We pride ourselves on our inclusive culture and offer a flexible schedule that accommodates work-life balance.
In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere and smooth office operations. Whether you are looking for your first job or a change of scenery, this is the perfect opportunity to develop essential administrative skills.
Responsibilities
- Greet and Welcome: warmly greet all visitors, clients, and employees, ensuring a professional and positive first impression.
- Phone Management: answer and direct incoming calls efficiently, taking accurate messages when necessary.
- Front Desk Administration: manage the reception area, handle incoming and outgoing mail, and distribute packages.
- Scheduling: assist with booking meeting rooms and scheduling appointments for management.
- Customer Service: provide general information to visitors and resolve inquiries with a helpful attitude.
- Office Support: perform light administrative tasks such as data entry, filing, and maintaining office supplies inventory.
- Flexible Shift Support: adapt to varying daily schedules to ensure coverage during peak hours.
Qualifications
- Education: High school diploma or GED is required; some college coursework is a plus.
- Experience: Previous receptionist or customer service experience is preferred but not required for entry-level candidates.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong interpersonal skills with the ability to work well in a team environment.
- Reliability: Punctual, organized, and able to maintain confidentiality.