Job Description
Are you a highly organized individual seeking a dynamic role in the bustling heart of New York City? Apex Office Solutions is looking for a motivated Entry Level Receptionist to join our expanding team. We pride ourselves on a culture of flexibility and growth, offering a flexible schedule that allows you to balance your personal life with your career ambitions.
In this pivotal role, you will be the first point of contact for our clients and visitors, representing the face of our company. If you are ready to kickstart your administrative career with a competitive salary and a supportive environment, we want to hear from you.
Responsibilities
- Greet and welcome guests and clients with a professional and friendly demeanor, managing the front desk operations efficiently.
- Answer, screen, and forward incoming phone calls while providing accurate information to callers.
- Manage and route incoming and outgoing mail, ensuring timely delivery and proper filing.
- Assist with data entry tasks, maintaining accurate records and updating internal databases.
- Schedule appointments and manage the calendar for management staff, ensuring no conflicts.
- Order office supplies and manage inventory to ensure the workspace remains organized and functional.
- Collaborate with the administrative team to support various company events and projects.
Qualifications
- High school diploma or equivalent; prior experience in a receptionist or administrative role is a plus but not required.
- Excellent verbal and written communication skills with a polished phone etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Reliable, punctual, and able to maintain a professional appearance and attitude.
- Willingness to learn and adapt to new software systems quickly.