Job Description
Join our dynamic team as an Entry Level Receptionist with flexible scheduling! We're seeking a polished professional to serve as the first point of contact for our clients in Philadelphia. This role offers competitive pay, comprehensive training, and a supportive environment perfect for launching your administrative career. Enjoy weekday shifts with customizable hours (morning/afternoon options) while building essential skills in office management and client relations. Our modern downtown office provides a collaborative atmosphere with growth opportunities into specialized administrative roles.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet visitors professionally, coordinate appointments, and maintain reception area aesthetics
- Process incoming/outgoing mail and deliveries; manage office inventory and supplies
- Support administrative tasks including data entry, scheduling, and document preparation
- Assist with event coordination and meeting logistics for client and staff functions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Collaborate with team on special projects and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years receptionist or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional demeanor with polished appearance
- Ability to multitask in a fast-paced environment
- Flexibility to work between 8:00 AM - 6:00 PM (schedule options available)