Job Description
Join our dynamic team as an Entry Level Receptionist and become the welcoming face of our thriving Jacksonville office! This is your gateway to a rewarding career in office administration, where you'll gain hands-on experience in a supportive environment. We're seeking a polished, energetic professional to manage front desk operations, ensuring seamless communication and exceptional client experiences. This full-time position offers competitive compensation, comprehensive benefits, and clear pathways for advancement into administrative or executive support roles. If you're a detail-oriented team player ready to launch your career in office management, we encourage you to apply today!
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Coordinate office communications by handling incoming/outgoing mail, packages, and deliveries
- Maintain accurate visitor logs, appointment schedules, and conference room reservations
- Perform administrative duties including data entry, document preparation, and file management
- Support office efficiency by ordering supplies, managing inventory, and coordinating maintenance requests
- Assist with onboarding processes including new employee badge preparation and workspace setup
- Collaborate with departments to ensure seamless office operations and exceptional service delivery
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 0-2 years of professional front desk or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and office equipment
- Exceptional communication skills with professional phone etiquette
- Strong organizational abilities with attention to detail and time management
- Ability to multitask in a fast-paced environment while maintaining composure
- Basic knowledge of office protocols and professional presentation standards
- Positive attitude and willingness to learn new systems and procedures