Job Description
Elevate Your Career in Administrative Support
Are you looking for a rewarding career path in a fast-paced corporate environment? Apex Operations Solutions is seeking a motivated Entry Level Office Assistant to join our New York team. We are dedicated to fostering a culture of growth, where your potential is our priority.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. Whether it’s managing communications, organizing schedules, or supporting project teams, you will gain invaluable experience and professional development.
Responsibilities
- General Administration: Manage incoming correspondence, answer multi-line phone systems professionally, and greet visitors with a welcoming demeanor.
- Calendar Management: Assist in scheduling meetings, managing executive calendars, and preparing meeting agendas and materials.
- Document Control: Create, edit, and format documents using Microsoft Office Suite; maintain accurate digital and physical filing systems.
- Data Management: Perform routine data entry tasks, update databases, and ensure all records are up-to-date and error-free.
- Office Operations: Monitor office supplies inventory, place orders, and maintain a tidy, organized workspace for all staff.
- Customer Relations: Support internal and external stakeholders by responding to inquiries and providing exceptional service.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Experience: No prior professional experience required; we value enthusiasm and a willingness to learn.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic computer literacy.
- Communication: Strong verbal and written communication skills in English.
- Organization: Demonstrated ability to multitask, prioritize work, and pay close attention to detail.
- Professionalism: A professional attitude, reliability, and the ability to work well within a team.