Job Description
Are you organized, detail-oriented, and looking to launch your career in administrative support?
Apex Administrative Solutions is currently seeking a proactive Entry Level Office Assistant to join our growing team. We pride ourselves on a culture of growth and offer a flexible schedule that accommodates both our San Diego, CA headquarters and remote team members located in Florida.
In this pivotal role, you will ensure the smooth operation of our daily office functions. Whether assisting with data entry, managing communications, or organizing physical files, you will gain hands-on experience in a professional environment. We are looking for reliable candidates who are eager to learn and contribute to a high-performing team.
Responsibilities
- General Administration: Provide comprehensive clerical support, including answering phones, greeting guests, and managing the front desk reception area.
- Document Management: Organize, digitize, and file both physical and digital documents to ensure efficient information retrieval.
- Data Entry & Research: Accurately input data into company databases and spreadsheets; conduct research to assist in project completion.
- Communication Coordination: Draft, proofread, and distribute emails and memos; schedule and coordinate internal and external meetings.
- Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed to maintain a stocked workspace.
- Project Support: Assist senior staff with various projects by preparing presentations, compiling reports, and performing administrative tasks.
Qualifications
- Education: High School Diploma or GED required; Bachelor’s degree preferred.
- Experience: No prior administrative experience necessary; we welcome entry-level candidates.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential.
- Work Ethic: Demonstrated reliability, punctuality, and the ability to work independently.
- Communication: Strong verbal and written communication skills in English.
- Location Flexibility: Ability to work a hybrid or fully remote schedule to accommodate both San Diego and Florida team members.