Job Description
We are seeking a motivated Entry Level Office Assistant to join our dynamic team in New York. In this pivotal role, you will ensure our daily operations run smoothly while enjoying a flexible schedule tailored to your needs. We are dedicated to providing comprehensive training and a supportive environment for those looking to launch a successful administrative career.
Our ideal candidate is organized, detail-oriented, and eager to learn. If you thrive in a fast-paced setting and want to develop your professional skills with a forward-thinking company, we encourage you to apply.
Responsibilities
- Manage Communications: Handle incoming inquiries via phone and email, greeting visitors and routing calls professionally.
- Data Management: Perform accurate data entry and maintain organized filing systems for both digital and physical records.
- Scheduling & Coordination: Assist in scheduling meetings, appointments, and coordinating travel arrangements.
- Office Support: Maintain office supplies inventory, restock break rooms, and ensure a clean, organized workspace.
- Document Preparation: Draft, proofread, and format documents, presentations, and reports using Microsoft Office.
- Customer Service: Provide exceptional service to clients and internal staff, resolving issues efficiently and courteously.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred but not mandatory.
- Experience: No prior administrative experience required; we offer full on-the-job training.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Strong verbal and written communication skills with a professional phone manner.
- Organization: Demonstrated ability to multitask and prioritize tasks in a busy office environment.
- Flexibility: Ability to adapt to changing schedules and work occasional evenings or weekends as needed.