Job Description
We are seeking a highly organized and proactive Entry Level Administrative Assistant to support our growing operations in Tucson, AZ. At Horizon Executive Services, we pride ourselves on maintaining a professional environment where efficiency meets excellence. This is a fantastic opportunity for a detail-oriented individual to launch their career in a corporate setting.
Your Role:
You will be the backbone of our daily operations, ensuring our team runs smoothly. If you are a self-starter looking to develop your professional skills and contribute to a dynamic team, we want to hear from you.
Responsibilities
- Manage complex calendars and coordinate travel arrangements for senior executives.
- Prepare and distribute meeting agendas, minutes, and presentation materials.
- Handle incoming correspondence via phone and email with a professional demeanor.
- Perform data entry tasks and maintain accurate digital and physical filing systems.
- Assist with basic accounting tasks, including expense reporting and invoice processing.
- Conduct market research and compile reports to support business strategy.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.