Job Description
Launch your administrative career with the City of Phoenix! We're seeking a detail-oriented Entry-Level Administrative Assistant to support our dynamic office operations. This full-time position offers comprehensive training and growth opportunities within a supportive public service environment. You'll gain hands-on experience in municipal administration while contributing to community-focused initiatives. Enjoy competitive benefits, professional development programs, and the satisfaction of serving Phoenix residents.
Responsibilities
- Manage department calendars and coordinate complex meeting schedules
- Process incoming communications (calls, emails, mail) and route appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute official correspondence and reports
- Assist with procurement processes and inventory management
- Support cross-departmental projects with data collection and analysis
- Coordinate travel arrangements and expense report submissions
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in fast-paced environment
- Basic knowledge of records management principles
- Valid Arizona driver's license (may be required)
- Pass background check and drug screening