Job Description
Welcome to Apex Administrative Solutions, where we are dedicated to fostering talent and driving operational excellence. We are currently seeking a motivated and organized Entry Level Administrative Assistant to join our expanding team in the heart of Philadelphia, Pennsylvania.
This is an ideal position for recent graduates or individuals looking to pivot their career into a stable and professional office environment. As an Entry Level Administrative Assistant, you will be the backbone of our daily operations, supporting senior management and ensuring our office runs with precision and efficiency.
Why Apply?
- Comprehensive on-the-job training and mentorship.
- Clear career progression pathways within the administrative field.
- A vibrant, collaborative team culture in Philadelphia.
Don't miss this chance to kickstart your career in administrative support. Apply today!
Responsibilities
- Manage the front desk reception area, ensuring a welcoming and professional environment for all visitors and clients.
- Handle incoming and outgoing communications, including answering phones, routing calls, and managing email correspondence.
- Schedule and coordinate meetings, including booking conference rooms, preparing agendas, and setting up necessary technology.
- Maintain accurate and organized digital and physical filing systems for all company records and documents.
- Prepare internal documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
- Assist with general office duties, including inventory management, supply ordering, and data entry.
- Support the accounting department with basic invoicing, expense reports, and payroll data verification.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Previous experience in an administrative or receptionist role is a plus, but not required for entry-level applicants.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills and the ability to multitask in a fast-paced, deadline-driven environment.
- Attention to detail with high accuracy in data entry and record-keeping.
- Must be a self-starter with a positive attitude and a willingness to learn.