Job Description
Are you looking for a rewarding career in a dynamic environment? Summit Corporate Services is currently seeking a motivated Entry Level Administrative Assistant to join our growing team in Oakland, Illinois. This is an immediate hiring opportunity for individuals looking to launch or advance their career in administrative support.
We pride ourselves on providing a supportive culture where your growth matters. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient office management. If you are organized, detail-oriented, and ready to start working immediately, we want to hear from you.
Responsibilities
- General Office Administration: Manage daily office operations, including answering multi-line phones, greeting visitors, and handling incoming and outgoing mail.
- Data Entry & Records Management: Accurately input and update information into our database systems; maintain organized digital and physical filing systems.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements for staff, and manage internal calendars to ensure optimal productivity.
- Document Preparation: Create, edit, and format professional documents, presentations, and reports using Microsoft Office Suite.
- Customer Support: Serve as the primary point of contact for clients and vendors, answering inquiries and resolving issues promptly.
- Inventory Management: Assist in tracking office supplies and equipment, placing orders when necessary to keep the office stocked.
- Event Coordination: Support the planning and execution of team events and corporate meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: No prior professional experience required; however, internship or volunteer experience is highly valued.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Interpersonal: Ability to work collaboratively in a team and interact professionally with all levels of staff.
- Reliability: Must be punctual, dependable, and willing to perform various administrative duties as needed.