Job Description
Welcome to Apex Administrative Solutions, where we are revolutionizing the administrative landscape in New York City. We are currently seeking a highly motivated Entry Level Administrative Assistant to join our fast-paced team. This is a fantastic opportunity for recent graduates or career changers looking to build a robust foundation in corporate operations.
Our team prides itself on a culture of excellence, innovation, and flexibility. As an Administrative Assistant, you will play a pivotal role in ensuring our office runs smoothly. We offer a competitive benefits package and a supportive environment where your growth is our priority.
Responsibilities
- Manage and direct all incoming calls and route them to the appropriate department.
- Perform general clerical duties including filing, copying, and data entry with 100% accuracy.
- Schedule meetings, arrange travel accommodations, and maintain the executive calendar.
- Prepare and distribute correspondence, memos, invoices, and reports.
- Assist with customer inquiries via email and phone with a professional and welcoming demeanor.
- Maintain office inventory and order supplies as needed.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to multitask in a fast-paced environment.
- Professional demeanor and a positive attitude towards learning new software.
- Ability to work a flexible schedule, including some evenings or weekends if required.