Job Description
We are seeking a motivated and organized Entry-Level Administrative Assistant to join our growing team in the heart of Philadelphia. If you are a recent graduate or someone looking to start a career in office support with no prior experience necessary, this is the perfect opportunity for you.
Our company offers comprehensive on-the-job training and a supportive environment to help you develop essential skills in administrative coordination and business operations. You will play a key role in ensuring our office runs smoothly and efficiently.
Why Join Us?
- Competitive hourly pay ($18 - $22/hour)
- Comprehensive training program for new hires
- Opportunity for career advancement within the company
- Modern office environment in Center City Philadelphia
Don't let a lack of experience hold you back from a rewarding career in administrative support. Apply today to take the first step towards professional growth!
Responsibilities
- Greet visitors and direct them to the appropriate department or person in a professional manner.
- Answer, screen, and forward incoming phone calls to ensure efficient communication.
- Manage and organize the company's filing system, ensuring all documents are up to date and easily accessible.
- Perform data entry tasks with a high degree of accuracy and speed using Microsoft Office Suite.
- Schedule appointments and manage the executive calendar, including booking travel arrangements when needed.
- Prepare and distribute internal memos, emails, and reports as required.
- Assist in coordinating office events and meetings, including setting up conference rooms and taking minutes.
Qualifications
- High school diploma or equivalent required; some college coursework is a plus.
- Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
- Excellent written and verbal communication skills.
- A positive attitude and a genuine willingness to learn and grow.
- Reliable transportation to and from the Philadelphia office.